Safety and Quality Management: How to Modernize Your Inspections

by | Aug 6, 2017

Safety and quality management

Safety and quality management is an essential part of operations and critical to a brand’s success regardless of industry. As your organization matures in its approach to corporate compliance, you will discover best practices for your business model. One such practice is making the move from paper and pen to a cloud-based safety and quality management solution.

Paper and Pen vs. Mobile Apps

Traditionally, homegrown systems, excel sheets, stand-alone applications or even manual paper-based systems have been used in SMBs to Fortune 500s to manage quality, prevent risk, and ensure internal and external regulations. There are many inherent problem in a system that relies on fragmented, disconnected tracking and monitoring methodologies to maintain a consistent, well-documented record of regulatory and corporate compliance.

The problems with antiquated paper and pen protocols are many:

  • Numerous fail points
  • Human error in data entry
  • Inability to scale
  • Inefficient and costly
  • Failure to coordinate teams in separate locations
  • Inability to monitor the compliance program as a whole
  • Less visibility
  • Less accountability

In organizations that are still utilizing paper and pen, inconsistent policies and procedures can turn an auditor’s day into a continual exercise of hunting and gathering information. This means that companies are utilizing highly educated, skilled human capital to aggregate data without tying the data to corrective action.  Imagine what quality management teams and individual contributors could do if they utilized one system—a safety and quality management platform—to track multiple practices in one place.

There would be more time to:

  • Identify internal and external risks
  • Escalate compliance concerns appropriately through the organization
  • Train teams on new federal regulations, industry trends, and risk compliance best practices
  • Build relationships through the organization to foster a culture of corporate compliance
  • Influence outcomes of critical business decisions

Choosing the Right Technology

Organizations typically outgrow paper and pen when they reach more than 10 locations. The desire to simplify, streamline, reduce costs, and increase business intelligence typically drives adoption of a safety and quality management platform. Selecting the right software is critical to the success of a quality management program.

Look for the following features in your new technology solution:

  • The ability to support a wide array of use cases
  • Strong integration capability with your existing technology system
  • Scale easily
  • The ability to view global results in real-time
  • Visual reporting and dashboards
  • Off-line inspection capabilities
  • The ability to support a good safety practice, auditing practice and management practice
  • Automated corrective action plans and remediation with alerts and notifications
  • Customizable integration

An end-to-end software solution, like RizePoint, supports safety and quality management teams to drive real business value by ensuring a positive brand experience. To learn more visit https://rizepoint.com/products/.

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